Reservations for the Fall 2024 and Spring 2025 semesters are now open.
Please note: Space and Events adheres to the Temporary Standards and Procedures for Campus Events and Demonstrations set forth by Interim President Larry J. Jameson on June 6, 2024
Space and Events manages reservation for the following venues/spaces:
- Houston Hall
- Irvine Auditorium
- The ARCH
- College Green (Blanche Levy Park- Split Button, Love Sculpture, Sweeten Green, College Hall Green)
- Penn Commons
- and Central Pool Classrooms (Special Events).
The Space and Events (ULSE) portfolio contains a range of conference rooms, rehearsal spaces, banquet halls, and theaters to accommodate events of any nature. With in-house production and catering team options, along with the flexibility to bring in your favorite vendors, Space and Events gives you the best of Penn.
ULSE requires every request for space and/or equipment come from an entity with a university issued budget code. Registered Student Organizations, University Departments, Schools, and Centers are granted priority use of university resources.
For additional on-campus space options and a list of approved equipment vendors, please visit the RESOURCE GUIDE.
Important Reservation Information for Space and Events
In our effort to remain student serving, Houston Hall has revised the uses of some spaces throughout the building. In order to prioritize student use and community-building, our public spaces, such as the Game Room (formerly known as Bistro) and the Reading Room, are considered “as is” while classes are in session.
Processing Period
- Considering the volume of applications Space and Events receives at the start of an application cycle, applications for each semester open the semester prior to allow for adequate processing time.
- During the processing period, we process requests based on the priority schedule below.
- After the processing period, events are processed on a first-come, first-served basis. The Fall 2024 processing period ended on May 18th.
Priority of Application Processing
Penn Traditions
Recognized Student Organizations
Student-Serving Departments
Departments & Penn Affiliated Events (Department, School, and Center meetings and events)
When to Apply for a Space
- 10 business days during the academic school year.
- 7 business days during the summer.
- We encourage you to submit your application as soon as you have the required information to ensure you receive the best fitting space for your event needs.
- Complex events (conferences, banquets/galas, guest speakers, etc.) may require more coordination time.
External reservations: During the academic year ULSE only accepts applications for space requested by Registered Student Organizations. Penn Departments, and Penn Schools/Centers. All other applications must be sponsored by one of these organizations.
SPACE AVAILABILTY FEATURE
The room availability feature is now turned ON for all requests for dates January 3rd through May 20th, 2025. The reservation request portal has resumed to a first come, first served basis. If the space you want to request does not show as available, the space is already occupied by another event. Reach out to our Events Team to find other suitable spaces or dates for your event. Additionally this availability tool is a guide to finding a space, but spaces cannot be guaranteed reserved until a member of the Events Team has formally reviewed your application.
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