Event Costs

Registered Student Organizations are eligible to receive the following services at no cost:

• Room Rental Fee
• Up to 6 tables of any kind (without linen)
• Chairs
• A self-contained podium with a microphone OR a JBL speaker with a microphone
• A screen and projector (this does not apply to the screen and projector in Irvine Main Hall)
  • Please keep in mind RSOs are allotted one complimentary A/V package per day. This means that even if you have multiple spaces reserved, only one space will receive the complimentary package.

Equipment Fees:

• Tables without linen: $14 to $18 each
  • Table options: rectangle, Round, Cocktail, & High Top
• Tables with linen: $28 to $30 each
  • Linen color options: Navy or Burgundy
• Chairs: Complimentary with room rental
• Stage Platforms: $70 to $85 each and subject to labor costs
• Easels: $16 each
• Coat Racks: $34 each
• Pipe & Drape: $40 to $50 each for 10-12 feet
  • Color option: Black

Labor Costs & Protocols:

Housekeeping:

• $59.26 per hour (2-hour minimum); when additional support is needed, labor is added in 2-hour increments.
• Housekeeping is added to a reservation to ensure that event spaces and the supportive common areas being utilized are maintained and reset after the event has concluded. There are multiple factors that determine whether housekeeping should be added to an event.
  • Any food being served that is not catered by Bon Appétit is subject to a housekeeping fee at the discretion of a ULSE Event Coordinator.
  • Events with a large number of attendees may incur housekeeping fees to account for the impact on facilities (common space & restroom usage, trash accumulation, etc.).

Allied Guard:

• $37.13 per hour (4-hour minimum); when the event exceeds 4 hours, labor is added in 1-hour increments.
  • Please note that an Allied Guard must be scheduled 30 minutes prior to and post your event time. Example: Event is scheduled from 2:00pm to 7:00pm; the event is 5 hours long, but the Allied Guard will be scheduled from 1:30pm to 7:30pm for 6 total hours of coverage.
• An Allied Guard will be added to your reservation based on advisement from our campus partners and for building access for attendees without PennCards or events open to the public.

Audio-Visual needs are managed by our campus partners, Visual Sound. Once your event has a Tentative Space Hold, a Visual Sound representative will reach out to you to discuss your event needs and cost estimate.

Outdoor Events (College Green or Penn Commons)

Registered Student Organizations are eligible to receive the following services at no cost for Outdoor Events:

• Space Reservation Fee
• (2) 6-foot tables
• (4) chairs

Please note for outdoor events the maximum amount of equipment that ULSE staff will set up outside is (6) stables and (12) chairs. If your event requires additional equipment, it will need to be ordered through South Jersey Party Rental. Your Event Coordinator can guide you through this external service.

Your event on College Green or Penn Commons is subjected to the following associated fees:

• Urban Park Fee: $76.79 per hour (4-hour minimum if food is being served)
• Electrician Fee: $160.57 per hour (required if using amplified sound)
• Chairs: $4.00 each (ULSE can provide up to 12 chairs; additional equipment must be rented from a third-party vendor)
• Tables: $14.00 each (ULSE can provide up to 6 tables; additional equipment must be rented from a third-party vendor)